“There’s no team without trust,” says Paul Santagata, Head of Industry at Google. He knows the results of the tech giant’s massive two-year study on team performance, which revealed that the highest-performing teams have one thing in common: psychological safety, the belief that you won’t be punished when you make a mistake. Studies show that psychological safety allows for moderate risk-taking, speaking your mind, creativity, & sticking your neck out without fear of having it cut off — just the types of behaviour that lead to market breakthroughs.
Ancient evolutionary adaptations explain why psychological safety is both fragile & vital to success in uncertain, interdependent environments. The brain processes a provocation by a boss, competitive coworker, or dismissive subordinate as a life-or-death threat. The amygdala, the alarm bell in the brain, ignites the fight-or-flight response, hijacking higher brain centres. This “act first, think later” brain structure shuts down perspective & analytical reasoning. While that fight-or-flight reaction may save us in life-or-death situations, it handicaps the strategic thinking needed in today’s workplace.
Twenty-first-century success depends on another system — the broaden-&-build mode of positive emotion, which allows us to solve complex problems & foster cooperative relationships. Barbara Fredrickson at the University of North Carolina has found that positive emotions like trust, curiosity, confidence, & inspiration broaden the mind & help us build psychological, social, & physical resources. We become more open-minded, resilient, motivated, & persistent when we feel safe. Humour increases, as does solution-finding & divergent thinking — the cognitive process underlying creativity.
When the workplace feels challenging but not threatening, teams can sustain the broaden-&-build mode. Oxytocin levels in our brains rise, eliciting trust & trust-making behaviour. This is a huge factor in team success, as Santagata attests: “In Google’s fast-paced, highly demanding environment, our success hinges on the ability to take risks & be vulnerable in front of peers.”
So how can you increase psychological safety on your own team? Try replicating the steps that Santagata took with his:
1. Approach conflict as a collaborator, not an adversary. We humans hate losing even more than we love winning. A perceived loss triggers attempts to reestablish fairness through competition, criticism, or disengagement, which is a form of workplace-learned helplessness. Santagata knows that true success is a win-win outcome, so when conflicts come up, he avoids triggering a fight-or-flight reaction by asking, “How could we achieve a mutually desirable outcome?”
2. Speak human to human. Underlying every team’s who-did-what confrontation are universal needs such as respect, competence, social status, & autonomy. Recognising these deeper needs naturally elicits trust & promotes positive language & behaviours. Santagata reminded his team that even in the most contentious negotiations, the other party is just like them and aims to walk away happy. He led them through a reflection called “Just Like Me,” which asks you to consider:
- This person has beliefs, perspectives, & opinions, just like me.
- This person has hopes, anxieties, & vulnerabilities, just like me.
- This person has friends, family, & perhaps children who love them, just like me.
- This person wants to feel respected, appreciated, & competent, just like me.
- This person wishes for peace, joy, & happiness, just like me.
3. Anticipate reactions & plan countermoves. “Thinking through in advance how your audience will react to your messaging helps ensure your content will be heard, versus your audience hearing an attack on their identity or ego,” explains Santagata.
Skillfully confront difficult conversations head-on by preparing for likely reactions. For example, you may need to gather concrete evidence to counter defensiveness when discussing hot-button issues. Santagata asks himself, “If I position my point in this manner, what are the possible objections, & how would I respond to those counterarguments?” He says, “Looking at the discussion from this third-party perspective exposes weaknesses in my positions & encourages me to rethink my argument.”
Specifically, he asks:
- What are my main points?
- What are three ways my listeners are likely to respond?
- How will I respond to each of those scenarios?
4. Replace blame with curiosity. If team members sense that you’re trying to blame them for something, you become their saber-toothed tiger. John Gottman’s research at the University of Washington shows that blame & criticism reliably escalate conflict, leading to defensiveness & — eventually — to disengagement. The alternative to blame is curiosity. If you believe you already know what the other person is thinking, then you’re not ready to have a conversation. Instead, adopt a learning mindset, knowing you don’t have all the facts. Here’s how:
- State the problematic behaviour or outcome as an observation, & use factual, neutral language. For example, “In the past two months there’s been a noticeable drop in your participation during meetings & progress appears to be slowing on your project.”
- Engage them in an exploration. For example, “I imagine there are multiple factors at play. Perhaps we could uncover what they are together?”
- Ask for solutions. The people who are responsible for creating a problem often hold the keys to solving it. That’s why a positive outcome typically depends on their input & buy-in. Ask directly, “What do you think needs to happen here?” Or, “What would be your ideal scenario?” Another question leading to solutions is: “How could I support you?”
5. Ask for feedback on delivery. Asking for feedback on how you delivered your message disarms your opponent, illuminates blind spots in communication skills, & models fallibility, which increases trust in leaders. Santagata closes difficult conversations with these questions:
- What worked & what didn’t work in my delivery?
- How did it feel to hear this message?
- How could I have presented it more effectively?
For example, Santagata asked about his delivery after giving his senior manager tough feedback. His manager replied, “This could have felt like a punch in the stomach, but you presented reasonable evidence and that made me want to hear more. You were also eager to discuss the challenges I had, which led to solutions.”
6. Measure psychological safety. Santagata periodically asks his team how safe they feel & what could enhance their feeling of safety. In addition, his team routinely takes surveys on psychological safety & other team dynamics. Some teams at Google include questions such as, “How confident are you that you won’t receive retaliation or criticism if you admit an error or make a mistake?”
If you create this sense of psychological safety on your own team starting now, you can expect to see higher levels of engagement, increased motivation to tackle difficult problems, more learning & development opportunities, & better performance.
By Dr Laura Delizonna
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